Privacy Policy

Effective Date: 1-JUNE-2025
Last Updated: 1-JUNE-2025

Apex Enrichment Academy (“we”, “us”, “our”) is committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information in accordance with Nova Scotia and Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).

APEX Sports Club is one of the clubs under Apex Enrichment Academy, and this policy applies to all activities, programs, and services provided by both Apex Enrichment Academy and APEX Sports Club.

1. What Is Personal Information?

“Personal information” means any information about an identifiable individual. This includes:

Full name
Date of birth
Mailing address
Email address
Phone number
Emergency contact information
Medical or health-related information (e.g., allergies, medications)
Photos or videos of participants
Payment or billing information

2. How We Collect Personal Information

We collect personal information in the following ways:

When you register for any Apex Enrichment Academy or APEX Sports Club programs
When you communicate with us through email, phone, or our website
Through our online registration system (such as Jackrabbit)
When participating in events, training, or tournaments
When providing consent for photography or media use

3. Why We Collect Personal Information

We collect and use personal information for the following purposes:

To register participants in programs and activities
To provide safe and appropriate instruction and supervision
To manage payments and provide receipts
To communicate important updates or emergency information
To comply with insurance, legal, and health requirements
To use photos/videos for promotional purposes
To improve our services and understand participant needs

4. Consent

We will always request your consent before collecting, using, or sharing personal information, except where required by law. You may withdraw your consent at any time by contacting us. Please note that doing so may affect participation in certain programs or services.

5. Disclosure of Personal Information

We may share personal information only under the following conditions:

With Apex Enrichment Academy and APEX Sports Club authorized staff for operational needs
With trusted third-party service providers (e.g., registration and payment systems) who follow privacy law
With emergency medical services in case of urgent health issues
With legal or government authorities when required by law

We do not sell or rent any personal information.

6. Protection of Personal Information

We take privacy seriously and protect your information using:

Secure registration and payment platforms
Password-protected access to records
Regular staff training on privacy and safety
Limited access to sensitive information

7. Retention and Disposal

We keep personal information only as long as needed to provide services or as required by law. When no longer needed, information is securely deleted or destroyed.

8. Access and Correction

You may request to see or update the personal information we have about you or your child at any time. To make a request, please contact us directly.

9. Use of Photos and Videos

We may take photos or videos during our programs or events for use in marketing or social media. Your written consent will be requested during registration. You can withdraw consent at any time by notifying us.

10. Website and Cookies

Our website may use cookies to improve the user experience. These cookies do not collect personal data unless you choose to provide it.

11. Updates to This Policy

This Privacy Policy may be updated to reflect changes in our practices or legal requirements. Updated policies will be posted on our website with the new effective date.

12. Contact Information

If you have any questions, concerns, or requests about this Privacy Policy or the way we handle your information, please contact us:

Apex Enrichment Academy
(APEX Sports Club is a program of APEX Youth Academy)
Halifax, Nova Scotia, Canada
Email: Info@apexenrichment.com
Phone: +1 902
Website: www.apexenrichment.com